> For the complete documentation index, see [llms.txt](https://excellence.gitbook.io/easy-pro/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://excellence.gitbook.io/easy-pro/system-specifications.md).

# System Specifications

## Major Requirements

* Product management
* Production order managment
* Fabric suppliers management
* Purchase order management
* Service provider managemnet
* Work order management
* Sales order managment

## Module Specifications

The system is modularized in various sections. Detail specifications of each of them is mentioned here.

### Admin

* Authentication - User management 
* Authorization - Roles and permissions (Task based)
* Master records

### Design

Normally product is termed by design in garment industry. Therefore, this section performs the task related to specify WHAT is to be manufactured or developed? 

* Brand - Top level entity to categorize designs
* Catalogue - Intermidiate entity to categorize designs, usually a catalogue contains 10 to 12 different designs and falls under one brand
* Design - Product to be developed - E.g. Saree, Salwar-Kurti etc.
* Item - Each design is again composed of 2-3 parts - E.g. Top, Bottom etc.
* Variant - Designs are often developed in different colors and size

### Production

Any product requires raw material. This module performs the task related to specifying it along with other operations as mentioned below.

* Production order management - HOW much quantity is to be developed?
* Raw material planning and consumption
* Raw material suppliers management
* Purchase orders management
  * With provision for mentioning rate for fabrics
* Raw material transactions - i.e. Fabric receipts and GR
* Accounting 
  * Bills and ledger for fabric suppliers

### Workorder

Manufacturing activity involves different working and majority of these are out-sourced. So workorder is the term used to describe a task to be performed on a raw material or an intermidiate product in order to build finished product. Core tasks involved are mentioned below.

* Worktype management - E.g. Embroidery, Stitching, Handwork etc.
* Design wise working rates specifications
* Service provider (Work contractor) management 
* Workorders management
* Provision for expected service type - 
  * Should be customized w\.r.t. work type
  * Provision for further customization at the time of creating work order
* RF management
  * In case of repair work is required
* Accounting 
  * Working bills and ledger of service provider

### Dispatch

Getting products ready for dispatch, and tracking sales - are target by this module.

* Finished products management
* Customers management
* Sales order management
* Delivery management - Tracking delivery and its status of sales order
* Accounting
  * Invoices and ledger of customers

## Notifications

One of the core objective behind developing the system was to keep track of day to day operations. Thus different mode of notifications are being supported such as,

* Email notification
* SMS notification
* Realtime web notification using Push notifications

## System Users

Primary users of the system are - 

* Production House Admin
* Embroidery Admin
* Stitching Admin
* Handwork Admin

{% hint style="success" %}
The roles mentioned here are primary users of the system. However, the system has provision for creating role or task based users to manage different tasks associated to them.
{% endhint %}

## Configurables

|                        |                                                                |
| ---------------------- | -------------------------------------------------------------- |
| Company information    | Logo, Title, e-Signature, Profile                              |
| Email notifications    | Task based customization to allow sending email notifications. |
| SMS notifications      | Task based customization to allow sending SMS notifications.   |
| Realtime notifications | Enable or Disable                                              |
| Finance                | GST, Discounts, TDS, Banking Detail                            |